Board members www.dataroomabout.com/ideals-virtual-data-room-revie have access to sensitive information as part of their fiduciary obligations. The information they receive must be kept in a secure manner. Board members must be able to discuss sensitive information without fear that it will leak.
Boards can take advantage of a variety of robust security measures to limit the possibility of leaks. These include limiting access, preventing document sharing encryption, and backing them up. They can also make use of an online secure board management solution that provides granular control of documents to block unauthorized printing, downloading or screen shots as well as a comprehensive audit trail of user activity all the way to page-level details.
A carefully drafted confidentiality policy for the board will help safeguard confidentiality of board members as it will inform directors of their responsibilities, and help create an environment where leaking is considered to be unethical or dishonest. The chairman or lead directors can give the policy to new directors prior to their appointment and to current directors prior to their term beginning so that they can ask questions and sign the policy if they’d like.
For the most sensitive data such as a secure board portal that lets users access documents only on their own devices and use exclusively for this purpose is the best method of protecting confidential data. Govenda’s secure board portal offers enterprise-grade security, granular file control and tamperproof watermarks. It also prevents printing to files, blocks the permission to download and records usage.