A board portal can speed up the process of planning and conducting board meetings. It makes it easier to share documents and information, permits members to communicate, and offers an secure storage space for important documents. However, not all portals are created equal, so it is vital to ask the relevant questions during demos with potential vendors. We’ve compiled the most important questions you should ask your prospective vendor to help you find the right solution for your needs.
Do you offer secure access to any device?
The best software for managing boards will incorporate encryption to protect sensitive data from being accessed by unauthorised third parties. It also adheres to international security standards and monitors the staff at data centres and implements a range of physical security measures including biometrics and closed-circuit monitoring.
Streamline the Meeting Process
The most efficient board management tools enable you to swiftly and easily schedule a meeting, prepare an agenda with supporting materials, record attendance and RSVPs, as well as distribute and collect work materials from www.boardroomhub.blog/more-effective-board-of-directors-4-inspiring-tips/ board members. Furthermore, these systems provide a quick and simple review of meeting minutes as well as assist in the creation of procedures, policies and guidelines to assist the board in making better decisions.
Provide a variety of group and individual sessions, like webinars and videoconferences, to ensure that your board portal is embraced by a significant proportion of users. If some of your board members are technology-challenged, personally reach out to them and offer personalized tutorials to get them up and running. Also, you should look for a vendor with a good reputation in the industry and with excellent customer service.