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Everybody has important documents they need to keep secure. From birth certificates to bank documents every person has something to keep safe. With a bit of planning, organization, digitizing and storage area tools, it’s possible to keep your documents safe without much hassle in the event of a disaster or emergency.
The most common place to store important documents is a bank safety deposit box. It’s reasonably priced and provides a good level of security. You’ll need to go to the bank during working hours to obtain your documents.
A reputable fireproof and waterproof document safe is a different alternative. The Honeywell 1104 is a great option, but it’s about the size of a mini fridge and costs more than $125. It can hold hanging file organizers and will keep them in place for up to an hour at temperatures up to 1,700 degrees Fahrenheit. it also shields from water intrusion for a long time.
It is recommended to keep documents flat and not folded or rolled. This will stop the documents from breaking or warping as they age over time. It is also important to avoid using paper clips or rubber bands to hold the pages in place because they can tear, cause corrosion and stains, and degrade the integrity of the document.
Those who want to be even more cautious about their paper document storage can purchase archival boxes and sleeves that are constructed from materials that won’t deteriorate over time, like polyvinyl chloride (PVC). These items are available in hardware or office supply stores. The PVC material also shields documents from moisture that could harm them.